Get started with out-of-pocket expenses

Out-of-pocket expenses are included in Plus. The feature allows employees to register purchases made with their own money and manage the receipts and accounting information in the same place as company card expenses.
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An administrator can activate the feature directly from the account:

Out-of-pocket expenses are included in Plus. If your company is currently on the Standard plan, you will be prompted to upgrade when you activate the feature.

Click Upgrade to Plus and follow the instructions on screen to complete the upgrade.
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For current pricing and information about what is included in each plan, see Nordea’s pricing page.
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Once out-of-pocket expenses have been activated, employees can register purchases made with their own money and submit the expense together with the required receipt and accounting information.

Administrators can then review and manage submitted expenses from Reimbursement payout.
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Nordea does not pay reimbursements directly to employees.

Approved out-of-pocket expenses are reimbursed by the company, for example through:

The feature helps you collect and manage the supporting documentation and accounting information for out-of-pocket expenses.
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Who can activate out-of-pocket expenses?
An administrator can activate the feature under Price plan & billing → Plans & add-ons.
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Do I need Plus to use out-of-pocket expenses?
Yes. Out-of-pocket expenses are included in Plus. If your company is on Standard, you will be prompted to upgrade when activating the feature.
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Where can administrators manage submitted out-of-pocket expenses?
Submitted expenses can be managed under Reimbursement payout.
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Does Nordea reimburse the employee automatically?
No. The reimbursement itself is handled by the company, for example through payroll or a bank transfer.