With Out-of-pocket expenses, employees can register business purchases they have paid for using their own money and submit them together with a receipt and accounting information.
Out-of-pocket expenses is a feature included in the Add-on Package.
Activate out-of-pocket expenses
An administrator can activate Out-of-pocket expenses on the web.
Log in to Nordea Business Card on the web.
Click your name in the bottom-left corner and select Settings.
Go to Price plan & billing.
Under Plans & add-ons, find Out-of-pocket expenses.
Click Activate.
If the company has Nordea Business Card
If the company has the Nordea Business Card subscription plan and you choose to activate Out-of-pocket expenses, you will see the option Upgrade to Add-on Package.
Follow the steps on the screen to upgrade. Once the upgrade is complete, the company will have access to Out-of-pocket expenses and the other features included in the Add-on Package.
Register an out-of-pocket expense
Once the feature has been activated, users can register purchases they have paid for using their own money directly in the Nordea Business Card app.
Users can:
Upload the receipt.
Enter the amount and date.
Select a category.
Add any additional information.
Submit the expense.
The expense can then be reviewed and managed according to the company's workflow.
Manage out-of-pocket expenses
Administrators can manage submitted out-of-pocket expenses on the web under Reimbursement payout.
Here, you can track and manage the company's out-of-pocket expenses and the related documentation.
Important information about reimbursements
The actual reimbursement to the user is made outside Nordea Business Card.
Once an out-of-pocket expense has been approved, the company therefore needs to reimburse the employee separately, for example through:
The company's payroll system.
A bank transfer.
Nordea Business Card helps collect and manage documentation, approvals, and accounting information for out-of-pocket expenses.
Frequently asked questions
How do I activate Out-of-pocket expenses?
Go to:
Settings → Price plan & billing → Plans & add-ons → Out-of-pocket expenses
and select Activate.
Are Out-of-pocket expenses included in Nordea Business Card?
Out-of-pocket expenses are included in the Add-on Package.
If the company has the Nordea Business Card subscription plan, you will have the option to Upgrade to Add-on Package when you try to activate the feature.
Where can I find submitted out-of-pocket expenses?
As an administrator, you can find them under Reimbursement payout on the web.
Are employees reimbursed automatically?
No. The actual reimbursement must be handled separately by the company, for example through the company's payroll system or by bank transfer.
Need help?
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