Nordea Business Card can automatically calculate deductible VAT for meal representation expenses in Sweden. The feature helps cardholders calculate the deductible VAT amount based on the information provided for the expense and the receipt.
Configure VAT calculation
As an administrator, you can enable special VAT calculation for the categories where the feature should be used.
To configure the feature:
Go to Accounting settings.
Open Categories.
Select the representation category you want to configure.
Enable Special VAT calculation for meals.
Save your changes.
Once enabled, the VAT calculation can be used for expenses registered under that category.
Use the VAT calculation
When registering an expense under a category where special VAT calculation is enabled:
Open the expense.
Select the relevant representation category.
Upload the receipt.
Nordea Business Card reads the information from the receipt and automatically fills in the relevant details in the calculator.
Review the pre-filled information to make sure it is correct.
Adjust the information manually if needed.
The deductible VAT amount is calculated based on the information provided.
Adjust the information manually
If the automatically filled-in information is incorrect, you can adjust it manually.
You can, for example:
Edit the total amount.
Change the VAT amount.
Update the number of participants.
The deductible VAT amount is recalculated automatically when the information is changed.
Troubleshooting
I can't see the calculator
Make sure you have selected a category where Special VAT calculation for meals is enabled.
The information from the receipt is incorrect
Review the pre-filled information and adjust it manually if needed.
The calculation doesn't look correct
Make sure the total amount, VAT amount, and number of participants have been entered correctly.
Need help?
Can't find the answer you're looking for? Contact us via the chat in the bottom-right corner and we'll be happy to help!